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5.1 TRAVELLING EXPENSES

Regulation 27

Annex 19

PNB Circular 2014/25

PNB Circular 2019/02

5.1.1                     Place of Duty

Your entitlement is based on the nature of the place of duty you are working at as follows:

Casual place of duty“Casual place of duty” means any police station or other premises not being the constable’s usual place of duty where the chief constable has determined that the constable is on duty for no more than one day.
Temporary place of duty“Temporary place of duty” means any police station or other premises not being the constable’s usual place of duty at which the chief constable has determined that the constable is temporarily on duty for two or more consecutive days of duty. A temporary place of duty shall become the usual place of duty after a period of two years.
Usual place of duty“Usual place of duty” means the police station or premises at which the constable performs the majority of his or her duties or the police station or premises to which the constable has been nominally stationed, where the constable’s ordinary duties are routinely performed in more than one location.

5.1.2          Additional Travelling Expenses

PNB Circular 2014/25

PNB Circular 2019/02

(a) Other than in the circumstances detailed below additional travelling expenses should not result in payment being due where the new journey is within 35 miles of the officer’s home.

(b) Where relevant travelling time applies, it should be a fixed amount of time each way and not the actual travel time incurred up to a prescribed limit.

(c) Where the additional travel expense is in respect of mileage, each constable must be reimbursed at the rate of 36.9p per mile.

DayExampleEntitlement
Day 1Officer deployed to a police station or other premises not being the usual place of duty for no more than one day.This is a casual place of duty and the officer is entitled to additional travel expenses for every additional mile travelled beyond the usual commute.
Day 2 – 28Officer deployed to a police station or other premises not being the usual place of duty for a minimum of two consecutive days and not exceeding 28 calendar days.A casual place of duty now becomes a temporary place of duty and the officer is entitled to additional travel expenses for every additional mile travelled beyond the usual commute up to a maximum distance of 55 miles from the officer’s home each way.  Where the temporary place of duty is more than 55 miles from the officer’s home, accommodation will be offered.
Day 29 – 2 yearsOfficer deployed to a police station or other premises not being the usual place of duty for a minimum of 29 consecutive calendar days and not exceeding two years (where it has been agreed that the officer can elect to travel as opposed to receiving temporary accommodation).   NB This does not preclude the ability for an officer to be deployed to a casual place of duty during this period.This is a temporary place of duty and, from day 29 onwards, the officer is entitled to additional travel expenses only where the travelling distance each way exceeds 35 miles or the usual commute (whichever is greater) up to a maximum distance of 55 miles from the officer’s home each way.   A temporary place of duty shall become the usual place of duty after a period of two years.
Day 1 – 2 yearsOfficer permanently posted to a police station or other premises involving a long distance commute (where it has been agreed that the officer can elect to travel as opposed to being required to relocate).This is a new usual place of duty and the officer is entitled to additional travel expenses only where the travelling distance each way exceeds 35 miles or the previous commute (whichever is greater) up to a maximum distance of 55 miles from the officer’s home each way.   Additional travel expenses for a new usual place of duty is paid up to a maximum of two years.
  • Where an officer requests a transfer to a specific new usual place of duty for welfare or personal reasons the officer will not be entitled to additional travel expenses.  
  • Where an officer is deployed away from their usual place of duty and requires to be accommodated away from home (for example the attendance at a training course) the officer shall be entitled to travelling expenses. These expenses being the cost of one return journey from the officer’s home to the place of deployment, less the usual commute, for each return journey undertaken.

5.1.3          Relevant Travelling Expenses

Regulation 27

Annex 19

(a) Relevant travelling expenses means expenses incurred:

  • Where a split shift is worked, or
  • Where an officer is recalled to duty between two tours of duty and the officer travels to and from home as a consequence.

(b) Where relevant travelling expenses apply, the officer is entitled to claim for every mile between their home and place of duty up to the 55 miles each way.

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